Job Description

We are looking for a skilled Purchase Assistant Manager/Manager to join our team in the manufacturing or auto ancillary unit. The ideal candidate will have experience in procurement, supplier management, and import documentation, ensuring efficient and cost-effective purchasing operations.

Key Responsibilities:

• Procurement & Sourcing:
• Maintain and enforce the purchasing policy, ensuring all purchases adhere to organizational standards.
• Source and procure raw materials, machinery spares, and other necessary items from both domestic and overseas suppliers.
• Manage supplier negotiations to secure the best pricing, terms, and delivery schedules.
• Import Documentation & Compliance:
• Handle all import-related documentation, including RFQ, quotations, purchase orders, sales invoices, packing lists, certificates of origin, and bills of lading.
• Oversee customs clearance, freight forwarding, and ensure all regulatory compliance during the import process.
• Supplier Performance Evaluation:
• Evaluate and monitor supplier performance based on quality, delivery time, and price competitiveness.
• Ensure suppliers meet the company’s expectations and maintain strong relationships for continued collaboration.
• Budgeting & Cost Management:
• Collaborate with management to prepare budgets for procurement activities and monitor expenses.
• Identify cost-saving opportunities while ensuring the quality and timeliness of supplies.
• Internal Coordination:
• Liaise with the accounting, manufacturing, and stock departments to ensure timely and accurate procurement.
• Provide support in resolving issues related to inventory or supplier performance.
• Documentation & Reporting:
• Maintain records of all procurement transactions and ensure the smooth flow of information within the company.
• Prepare reports related to purchase orders, supplier performance, and cost analysis for senior management.

Skills & Qualifications:

• Education: Diploma/Degree in Mechanical Engineering.
• Experience: 5 to 6 years of experience in procurement, preferably in the manufacturing or auto ancillary industry.
• Skills:
• Proficient in procurement processes, negotiation, and import documentation.
• Strong communication skills to liaise with suppliers and internal teams.
• Proficient in MS Office (Word, Excel, Access) and ERP systems (SAP).
• Knowledge of supplier performance metrics and cost management.
• Preferred: Experience with import procedures for raw materials, machinery spares, tooling, and capital items is an advantage.

Skills Required

• Communication Skills
• MS Excel
• Communication & Interpersonal Skills